VISA Information

Visa applications are currently subject to a greater degree of scrutiny than in the past. Therefore, attendees should be advised to apply no later than 2 months prior to the conference.

Visa letters will only be issued to:

  • People the organization knows (notification by one of the member included in the organization [] is required).
  • Speakers/Presenters
  • Committee members
  • Attendees who have paid their registration fee in full

Additional information can be found on the Italian Ministry of Foreign Affairs web site at

To request a Visa Support Letter, please send an email to specifying in the body of the mail the following data:

  • Full name (as written in the passport)
  • Affiliation: organization/company name
  • Mailing address
  • Telephone number
  • Fax number
  • Birth date
  • Place of birth
  • Passport number and passport expiration date
  • Are you a speaker/presenter? (Yes or No)
  • Name of session/paper you are speaking/presenting
  • Female/Male

Electronic letters will be issued promptly upon verification of paid registration. Original signed letter via regular mail has to be previously required.

Invitation letters will state the following facts:

  • Conference dates, title, location
  • Whether the requester is a committee member, speaker, presenter or attendee
  • The requester has paid the required registration fee in full

Invitation letters will not be issued to requesters who have not previously paid the registration fee.